Finance & Administration Manager

Lead monthly and annual closing in compliance with VAS with zero tolerance for errors.

Prepare financial reports for Japan HQ, ensuring clear logic, variance analysis, and alignment with group governance standards.

Review and validate all work output from the accounting staff (including tax filings: CIT, VAT, PIT) before submission to authorities or HQ. You are the final gatekeeper for accuracy.

Serve as the primary representative for negotiations with banks, auditors, and tax authorities. Manage these relationships with a high level of professionalism and diplomacy to prevent conflicts and protect the company's reputation.

Directly supervise and mentor the existing Accounting staff.

Oversee the Administration team, ensuring smooth operations of both Ho Chi Minh and Hanoi offices.

Facility Management: Manage office environment, lease agreements, and renovations to ensure a productive workspace.

Ensure legal compliance in administrative matters and support the CEO in corporate governance tasks.

Drive cost optimization initiatives across office operations.

Asset & Cost Control: Oversee the procurement and management of IT/office assets. Monitor administrative expenses to optimize costs.

Expat Support (if applicable): Manage visas, work permits, and residency cards for expatriate staff.

Directly supervise and mentor the existing Admin staff.

Design and maintain internal control processes and approval workflows suitable for a subsidiary of a Japanese listed company.

Identify operational bottlenecks in Accounting and Admin workflows and implement automation/digitalization (e.g., maximizing the use of current systems).

Education: Bachelor's degree in Accounting, Finance, or a related field.

Chief Accountant Certificate (Ke toàn tr ô'ng) is mandatory.

IT Tax Incentives: have a strong understanding of and be able to properly apply Corporate Income Tax (CIT) incentives for IT/software companies.

8+ years of experience in Finance/Accounting, with at least 3 years in a management role overseeing a team.

Strong experience in General Administration / Office Management (Experience managing Admin staff is required).

Excellent Conflict Resolution & Stakeholder Management Skills: Proven ability to communicate effectively with external parties (Tax authorities, Auditors) and internal depts without causing friction.

Attention to Detail: Ability to catch errors in staffs work before they become issues.

Language: Vietnamese (Native), English (Business fluent - written & verbal).

High integrity, accuracy, and strong communication skills.

Experience working in a Japanese company (strongly preferred to understand the reporting quality required).

Japanese N2+ is a strong plus.

Experience using cloud-based accounting/HR software.

Experience in IT/start up companies is a plus.

Competitive salary package, including full insurance coverage

Annual performance review: twice/ year

Year-end Bonus

Remote/ Hybrid working model

12 days of annual leave and maximum of 6 days for New Year Leave

Premium Healthcare Insurance Package starting from day one

Annual Health Check-up

Excellent career development opportunities, with exposure to and experience in the latest technologies

Patents and Inventions bonus

Company trip, Year-End Party, Gifts for Tet/ Holidays

MacBook Pro/ Laptop is provided

PEGASI – IT Recruitment Consultancy | Email: recruit@pegasi.com.vn | Tel: +84 28 3622 8666