HR Admin
Job Summary
Company Type:
Product
Technical Skills:
HR, Admin
Location:
Ho Chi Minh - Viet Nam
Working Policy:
Onsite
Salary:
Negotiation
Job ID:
J02017
Status:
Active
Related Job:
Finance & Administration Manager
Ho Chi Minh - Viet Nam
Product
- Accounting
- Admin
#Accounting, Tax & Financial Reporting (Quality & Accuracy Focused): (50% SOW) Lead monthly and annual closing in compliance with VAS with zero tolerance for errors. Prepare financial reports for Japan HQ, ensuring clear logic, variance analysis, and alignment with group governance standards. Review and validate all work output from the accounting staff (including tax filings: CIT, VAT, PIT) before submission to authorities or HQ. You are the final gatekeeper for accuracy. Serve as the primary representative for negotiations with banks, auditors, and tax authorities. Manage these relationships with a high level of professionalism and diplomacy to prevent conflicts and protect the company's reputation. Directly supervise and mentor the existing Accounting staff.#General Administration & Office Management: (40% SOW) Oversee the Administration team, ensuring smooth operations of both Ho Chi Minh and Hanoi offices. Facility Management: Manage office environment, lease agreements, and renovations to ensure a productive workspace. Ensure legal compliance in administrative matters and support the CEO in corporate governance tasks. Drive cost optimization initiatives across office operations. Asset & Cost Control: Oversee the procurement and management of IT/office assets. Monitor administrative expenses to optimize costs. Expat Support (if applicable): Manage visas, work permits, and residency cards for expatriate staff. Directly supervise and mentor the existing Admin staff.#Internal Control & Process Improvement: (10% SOW) Design and maintain internal control processes and approval workflows suitable for a subsidiary of a Japanese listed company. Identify operational bottlenecks in Accounting and Admin workflows and implement automation/digitalization (e.g., maximizing the use of current systems).
Negotiation
View detailsHR & Admin Executive
Ho Chi Minh - Viet Nam
Product
- HR
- Admin
Office Management Supervising the upkeep of office premises to ensure a safe, clean, and functional work environment. Managing office supplies inventory and reordering necessary items. Coordinating internal meetings, events, and staff welfare activities. Overseeing office renovation projects and subsequent maintenance. Supervising office support staff. Compliance and Documentation: Ensuring compliance with Vietnam Government and third-party service providers' requirements for corporate processes (ERC, IRC, Visa, Work Permit, TRC, Fire Safety, etc). Cross-Functional Support Analyzing and enhancing the efficiency of Admin processes (e.g., purchasing process, record management, facility management, asset tracking, etc). Managing expatriate support services, including housing arrangements and schooling for expat children.
Negotiation
View detailsTA Manager
Ho Chi Minh - Viet Nam
Outsource
- Recruit
Designing and implementing recruitment strategies that align with business growth objectives and attract high-quality candidates. Leading, mentoring, and empowering a team of recruiters to meet hiring goals while maintaining excellence in execution. Partnering with business leaders and HR to forecast talent needs and develop proactive workforce plans. Managing full-cycle hiring for diverse roles and ensuring smooth and efficient operations. Enhancing employer brand touchpoints and maintaining transparent communication throughout the candidate journey. Tracking and analyzing recruitment metrics to continuously improve performance and outcomes. Leading branding initiatives through marketing campaigns, campus engagement, and professional networks. Staying informed on industry trends, competitor activity, and best practices to evolve recruitment strategies. Working closely with hiring managers to define roles, selection criteria, and interview frameworks. Building and nurturing relationships with agencies, universities, and other partners to expand sourcing channels and strengthen talent pipelines.